1105 Massachusetts Avenue Condominium Trust
Board of Trustees Meeting
September 26, 2024
The meeting of the 1105 Mass Ave Condominium Trust Board of Trustees was held on Thursday, September 26, 2024 via Zoom. Present for the Board were Rick Landau, Roger O’Sullivan, Brad Settle and Bev Thornton.
Also in attendance were Elder Nunez and Myra Miller.
PREVIOUS MONTHS MINUTES: The minutes of the August 15, 2024 meeting were approved as presented.
LAUNDRY PROPOSALS: Brad did some comparisons of the proposals. It is very hard to compare apples to apples between the 2 companies.
Bev would like a spreadsheet to make it easier to compare between the 2 companies’ proposals.
We need a quote for the $2.50 amount from both companies.
Both companies offered that they would reload a card if a mailed check was mailed to them.
Motion to table discussion: approved.
(PS Brad sent an email later with the questions needed to be answered by both companies.)
FINANCIAL STATEMENT: No questions on the most recent statement.
BEUDO UPDATE: Nothing right now until the next council is voted in.
Rick attended the Boston version of BEUDO (BERDO). Boston is much stricter than Cambridge.
UPDATING DOCUMENTS: On hold
ELEVATOR CONSULTANT REPORT: The report was sent to Stanley Elevator. They have sent out technicians to respond to items listed in the report. In the original report the consultant did outline high priority items. For the first year, Stanley needs to address some items from the report. After that there will be a follow up visit. We can have the consultant inspect after all items are completed by Stanley. The modernization is in the 1–4-year time. Our next step is to get the signed report from Stanley.
ANNUAL MEETING DATE: The meeting will be held on the second Thursday in November, which is November is 14th (the terms of John, Rick and Bev are up this year.)
OTHER MAINTENANCE: We received an email from Eversource that they are reviewing the plans from our engineer. We are moving forward with replacing the grates. We are rebuilding exactly what we had there, but with an option to put a roof inside the grate if needed at a later date. If we want to improve on it by adding a sump pump or the roof, we might need approval from Eversource.
The drain company was here today to rebuild the dry well from the substation area.
Waterproofing equipment has been delivered to the building and they are moving forward with starting the work.
Toilet feed line damage: The insurance loss is being handled somewhat differently for this loss. The building insurance carrier is NOT sending out an adjuster to look at damages and determine the cost of the repairs. They want the individual units with damage to get proposals for the repairs, and 1105 will submit the proposals to the insurance company.
Garage door damages: we should install a camera to monitor the activity at the overhead door since we seem to pay for many people’s lack of attention.
Insurance carrier annual visit and recommendations: We need to respond to the letter with listed recommendations. There was a point score associated with each item listed. Most of the small items translate into small changes to our score. The major item is to install a sprinkler system in the building.
Package theft – Someone entered the lobby and stole all packages on the shelves. We have installed a knife guard on the front locked door and the door to the garage stairway. There was discussion about putting a timed lock on the outside door. Look into installing 3 more fob readers – outside front door, a laundry room and to activate the back door reader. Check if these new readers can be put on a time schedule. A recommendation was to put magnets on the front and rear outside doors that the reader would release with the fob. Check whether we have maxed out on the readers in the system and also if we have room for more cameras to view areas that are currently out of view of existing cameras.
NEXT MEETING: Thursday, October 24th at 4:00 PM via Zoom.
CORPORATE TRANSPARENCY LAWS: Several law firms (including the one we currently use) have mechanisms for filing the forms for us. This needs to be done by the 31st of December.
Respectfully submitted,
ELN Management
Myra Finn Miller